Writing Successful Technical Specifications

Duration: 2 Days

Develop high-quality, well structured, technical specifications documents

How can I attend my course?

Course Outline

Technical Specifications

What are technical specifications
  • Where are the Technical Specifications used?
  • Requests for Proposals (RFPs)
  • Invitations to Tender (ITTs)
  • The advantages of using RFP/ITTs
What does a Technical Specification Contain?
  • Specifications versus requirements
Product Requirements
  • Requirements by type and focus
  • Quality requirements
  • Requirements sources
  • Industry Insight: poor requirements
  • Cost of poor requirements
Management Requirements
  • Including the necessary background information
  • Solution vs. Project scope
  • Agreeing how your suppliers will provide the process of service
Writing the Technical Specifications Section
  • Describing the current and future business and technical environments
  • Outlining the business problem
  • Detailing project goals
  • Functional and non-functional requirements
Maintaining Readability
  • Managing your word choice
Creating Clarity
  • Dealing with pronouns and synonyms
  • Selecting the right words
  • Establishing Concision
  • Eliminating synonyms
  • Removing noise words
  • Going "which" hunting
  • Achieving Consistency
  • Using a style guide
  • Simplified technical English

Writing Detailed Requirements

  • The structure of Requirements Questions
  • Writing questions to elicit information from suppliers
  • Creating a request for information (RFI)
  • Basic structure of a requirement
  • Focus words and suppliers
  • Writing testable specifications by using qualifiers
  • Using checklists to ensure high quality requirements
  • Templating functional and non-functional requirements
Narrative Descriptions
  • Identifying actors, goals and use cases
  • Writing use cases
  • Using different writing styles
  • The benefits of progressive elaboration
Using Modelling Techniques to Clarify Needs
  • Storyboards, Mock-ups and Prototypes
  • Conveying information with graphics
  • Chunking the document
  • Employing photos, drawings, charts and graphs
  • Focusing graphics
Managing Your Sentences
  • Building sentence variety.
  • Appropriate sentence length
  • Using active and passive voice
  • Avoiding the imperative voice
  • Providing necessary background information
  • Creating strong subjects
  • Punctuating for clarity
  • Solving common grammar problems
  • Structuring information with tables and lists.

My Course Notes

You will receive a full set of course notes and all supporting materials for your course. Hard Copy Delivered to your premises or Downloaded to a chosen device.


To book this course please call +44 (0) 1444 410296 or email at Info@kplknowledge.co.uk

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